Jan
I recently had an interview with Matthew W. Ray from WorkAlertz.com who happens to have a really interesting service that can help businesses involved in the hospitality industry manage their employees better through the communication of SMS (aka cell phone texting). Let’s face it, your younger employees text, why not communicate on a level they want to be communicated with.
Here is how the interview went:
Matt, tell us a bit about your background in or how it relates to the hospitality industry?
In the summer of 2000, just like any normal teenager, it was time to get a part-time summer job. I spent the better part 6 years in a pizzeria, with nearly 50 employees, called Pontillo’s Pizzeria in Bushnell’s Basin, NY while juggling school and a business internship on the side. I worked my way up from dishwasher to manager in a short few years, learning as much of the business as I could and realizing the scheduling hassles first hand. From there, I was able to feel the pains of missed shifts, finding shift covers, and wasting time on the phone and not enough time with the customer. When I joined the MyMinderz, with bootstrap founders Dan Agnew and Steve Palo, we had many long discussions about a next-generation notification company. I was sold and wanted to spend my spare time coming up with something really great. We have started with WorkAlertz, to become the leader in work schedule notification, and will soon launch a whole suite of applications that fit under the MyMinderz patent-pending privacy platform.
What do you think are the main challenges managers and supervisors have with scheduling?
The main challenges management has with scheduling is making sure they have shifts covered properly. Keeping a properly staffed facility with call-ins and no shows takes time away from your customer. Managing employee time-off requests is a nightmare when juggling through 20+ pieces of oddly shaped, illegibly written employee notes.
What do you think are the main challenges that managers have with their staff in regards to schedules?
Many hospitality jobs are flexible part-time positions. It’s a challenge to manage employees fluctuating availability and conflicts to schedules based on school, sports, and second jobs. It’s always time consuming and there’s plenty of room for error. Many younger employees also forget when they are working, especially when their shifts are changing from week to week. One of the last challenges managers have is employees disrupting operations by calling in or stopping by to get their schedule and request time-off. All the unnecessary time spent with scheduling hassles should be spent on the customer experience.
What do you think are the things that can help hospitality staff with their schedules?
Having 24/7 access to their work schedule would be a huge benefit to any hospitality staff member. Getting their individual work schedule on their cell phone as a text is really getting embraced for obvious reasons – they love it! Being able to view the department’s entire schedule online helps employees find coverage if they need time-off. Saving personal time by not needing to call in or drive in to view their schedule and take time off.
Tell us a bit about your product and how it addresses these challenges?
WorkAlertz is an online work schedule notification system that is a easy-to-use solution for scheduling and communicating with employees. Employees aren’t calling and stopping in to see when they’re working or having the excuse that they forgot when they were scheduled. Employees can opt-in to receive notifications before every shift and are now on-time. Being a software application, no one needs to download any software ever!
How does it help if a staff doesn’t have a cellphone?
WorkAlertz can also send employees’ schedules to their e-mail and Facebook accounts. The manager can still print the schedule in a clean, pre-formatted printout if desired to post on the wall in the back room. Time-off can still be taken off online at home, at work, and at school.
How does it help when a staff member is running late?
WorkAlertz can send shift reminders before every shift if desired by the employee. Many places have varying weekly shifts for their employees. From the management’s perspective, it takes the old excuse “I forgot when I was working” out of the equation. It really makes the employees more accountable.
How does it help the staff in switching shifts?
The employees can view the entire staff’s schedule so they can see who’s not working and make the initial call before getting the manager’s approval. Just like before, but without stopping by or calling in to disrupt business operations.
Does it help with on call type staff such as in night clubs, busy holidays, catering, etc?
WorkAlertz’ StaffAlertz module is a truly great time-saver. You can send messages to employees filtered by schedule and those who are working or not working. You can even type in who can’t come in and it will automatically generate a message based on their shift assignment and send it to employees not scheduled. It increases communication with your staff 100%!
Are the staff’s cellphone numbers private when using this system?
WorkAlertz runs on the MyMinderz patent-pending privacy platform which protects users’ cell phone numbers just like many online financial institutions. It’s also optional for employees to share your number with your coworkers once inside the system.
What are the abuses that can possibly happen or that you’ve seen happen using this system?
Just like any other communication medium, managers can abuse the service by sending out announcements too frequently and at inappropriate times. But, only those deemed management have access to send out messages to staff members that have opted in to the WorkAlertz work notification system. If abused, management will surely hear from their staff and it would most likely be quickly resolved.
Is there anything else that this system can do to help hospitality workers?
WorkAlertz helps your company’s green initiatives. Less paper schedules and notes, no more wasted trips to the restaurant or facility to see the schedule. Also, no more time spent on the phone with co-workers chatting over when they are working next. The StaffAlertz module allows instant communication of company promotions and event reminders like staff meetings. Employees can forward their schedule to their friends and family as desired.
What are some of the new features that your team is coming up with in 2009?
There’s a whole suite of notification applications planned on the MyMinderz platform, but as far as WorkAlertz goes, we will be working on labor law compliance, filtered schedule views, ability to set constraints on when one receives an alert on their phone, and tagging of employees to name just a few. All new features, of course, are added in with no additional charge once an account has be processed.